Month-end close

Close is late because AP is still coding. And nobody can see it.

A faster close is not a discipline problem. It is a visibility problem. You cannot shorten a process whose bottleneck you can only find by asking around.

Book a demoRun the numbers

40 hours a month back for the team at a 24,000 unit portfolio.

Visibility

Four numbers that shorten a close.

Each one answers a question a Controller currently answers by asking a person.

The BillRoute executive dashboard for a month. Invoices processed 2,665, automation rate 98%, speed to submission 61.8 minutes, hours saved 4.2 FTE, over a bar chart of dollars processed across eight months.
Speed to submission is the number that predicts a close date. It measures email received to ERP submitted, so it covers the part of the month nobody else is timing.

Speed to submission

Time from email receipt to ERP submission, measured across every property rather than estimated from memory.

Error queue exposure

How many invoices are stuck, the dollar value sitting in them, and how long it has been there.

Month over month

Current month against last month on the same tiles, so a regression shows up while you can still do something about it.

Audit trail

Capture, coding, approval, and posting, timestamped and attributed. Reviews stop being a reconstruction exercise.

The close checklist

What has to be true on the last day.

Every item here is a query rather than a conversation once capture, coding, and approval run in one place.

  • Every invoice received this month is captured and accounted for

  • Nothing is sitting unapproved past its aging threshold

  • The error queue is worked down, with the dollar exposure known

  • Accruals reflect purchase orders received but not yet invoiced

  • Coding is consistent with prior months, per property

  • The audit trail is complete without anyone assembling it

Executive dashboard, one month

Invoices handled
2,665
Error queue
197
Dollar value
$1.7M
Speed to submit
61.8m
Efficiency gain
4.2 FTE
BillRoute has significantly reduced the administrative burden on our teams while improving invoice visibility and internal controls. It has removed a lot of day-to-day friction and made the process far easier to manage.

Chris Nissen

VP of Finance

FAQ

Close questions

What actually makes close late?
Two things, usually. AP is still coding invoices that arrived late in the month, and nobody has a single view of what has not posted yet. The second one is worse, because it turns close into a search.
How much faster does close get?
On the reference portfolio the team got back about 40 hours a month and cut more than $150,000 a year in cost. Close ran days faster once approvals stopped bottlenecking. Your number depends on how much of your delay is coding versus approval.
Does this work across multiple entities?
Yes. Multi-property and multi-entity structures are supported with configurable workflows per property and portfolio-level reporting, which is the point for a third-party manager running other people's assets.
What does a CFO see that a Controller does not?
The executive dashboard rolls up invoices handled, uploaded, error queue, dollar value, speed to submit, and FTE efficiency across the portfolio. A Controller works the queue. A CFO watches whether the queue is trending the right way.

Show us your last close.

Where it stalled, and for how long. We will show you which of those stalls BillRoute removes and which ones it does not.

Book a demosales@billroute.com