Platform Features
Everything you need to automate AP end-to-end.
BillRoute handles every step of the invoice lifecycle, from capture through approval, PO matching, and ERP sync.
Capture & Extraction
Every invoice in. Every detail extracted.
BillRoute ingests invoices from any source and extracts every field automatically, without manual entry.
Invoice Capture
Email, uploads, and vendor portals all feed BillRoute automatically. No re-keying required.
Multi-Invoice PDF Splitting
Batch PDFs are detected and split into individual invoices with color-coded page assignment. No manual sorting.
Handwritten Invoice Processing
Field vendor invoices written by hand are read and extracted alongside digital ones. No special handling required.
Duplicate Detection
Re-submitted invoices are flagged before they reach approval. Catching duplicates at the point of intake.
Non-Invoice Document Filtering
W-9s, insurance certificates, and other attachments are automatically identified and separated from invoices.
AI GL Coding
Invoices are coded to the correct GL account at the line-item level using AI trained on your historical patterns.
Workflows & Approvals
Approvals that run themselves.
Configure the exact approval structure your org uses, including multi-tier chains, bypass rules, and auto-escalation, then let BillRoute handle the routing.
Invoices whose PO match needs a decision before they can be approved or submitted.
Multi-Tier Approval Chains
Configure PM → Regional → CapEx Director chains, or any approval structure that matches your organization.
Purchase Orders & PO Matching
Create POs in BillRoute and match incoming invoices automatically. Discrepancies flagged before approval.
Trusted Vendor Bypass Rules
Routine utility bills and trusted vendor invoices skip approval automatically based on rules you configure.
Auto-Escalation
If an approver is unavailable, invoices escalate to the next person in the chain automatically. No manual follow-up.
Exception Queue
Only invoices that need human attention surface in the exception queue. Everything else flows through untouched.
Full Audit Trail
Capture, coding, approval, and posting are each logged with timestamps and user attribution for compliance.
Visibility & Reporting
Know exactly where every dollar stands.
Real-time dashboards and metrics give AP teams, Controllers, and CFOs the visibility they need. Across every entity, every month.
Executive Dashboard
Real-time metrics on invoices processed, error queue size, dollar value handled, and team efficiency gains.
Real-Time Processing Metrics
Speed to submission, upload success rate, and FTE efficiency calculated automatically and updated each month.
Multi-Entity Portfolio Support
Invoices routed and reported across multiple entities, properties, and management structures from one view.
ERP Sync
Approved invoices post to ResMan, Coupa, and standard ERP formats automatically. Clean GL coding, no manual entry.
Month-over-Month Comparison
Track AP performance improvement over time. Current month vs. last month, updated automatically.
Speed-to-Submission Tracking
Measure how long invoices take from email receipt to ERP submission. Across every property in your portfolio.
See every feature in action.
Get a personalized walkthrough of BillRoute for your team and invoice volume.
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