ROI

The arithmetic, with the inputs showing.

Most AP automation calculators are built to produce a large number. This one shows every assumption, lets you change all of them, and includes what BillRoute costs.

Run the numbersBook a demo

ResProp Management eliminates more than $150,000 a year in AP cost with BillRoute, most of it a per-page tool that was tracking toward nearly $10,000 a month.

Calculator

Your volume. Your rate.

Move the inputs to match your operation. The output changes with them.

ROI calculator

See what BillRoute could save your organization

2,500
2005,000
10 min
7 min15 min
$35/hr
$20/hr$50/hr
417
Hours saved / month
$175,140
Annual savings
5.6×
ROI

Return is annual savings divided by the BillRoute cost at this volume, $31,188 a year at $99 a month plus $1 per invoice. Savings are modeled from your inputs.

Assumptions

What sits behind the number.

Stated plainly, because a calculator you cannot audit is an advertisement with a slider on it.

The BillRoute overview screen for ResProp Management. A needs-attention row counts 4 failed uploads, 7 pending approvals and 6 invoices in PO match review. A touchless processing tile reads 98%, with 2,612 of 2,665 invoices routed with no human touch this month. A card titled Pipeline shows 2,665 received and 2,658 extracted, with the matched and paid stages not yet populated, above a recent activity table of four invoices.
What the calculator models, the dashboard measures once you are live. The touchless tile carries its own denominator, which is the number to ask any vendor for.
InputDefaultRange
Invoices per month2,500Adjustable from 200 to 5,000
Minutes per invoice10Adjustable from 7 to 15
Fully loaded AP cost$35/hrAdjustable from $20 to $50
Annual BillRoute cost$31,188$99 a month plus $1 per invoice, at the 2,500 default. Moves with the volume slider and is included in the return

What we left out

Two costs that push the real number higher.

The calculator counts AP clerk time only. It does not count the approver, and in multifamily the approver is a regional whose hour costs more than the clerk's. At 1.6 approval touches per invoice that is real money.

It also averages every invoice together. An invoice that hits the error queue costs roughly two and a half times a clean one, because it involves a second person and usually an email to the vendor.

Both are worked through, with the arithmetic, in what it actually costs to process one invoice.

Reference portfolio

Invoices requiring no human touch
98%
Hours back per AP team, per month
40
Annual cost eliminated
$150K+
Legacy per-page tool, replaced
$10K/mo
New AP hires needed
0

24,000 units, 600 employees, Austin. Third-party manager. The $10K a month tool is most of the $150K.

FAQ

ROI questions

Why include your own cost in the calculator?
Because a savings figure that omits the price of the software is not a return, it is a gross number. The calculator divides annual savings by what BillRoute costs at the volume you set, $99 a month plus $1 per invoice, which is $31,188 a year at the 2,500 default. Both sides of the ratio move with your volume.
Where does the 10 minutes per invoice come from?
It is the default, not a claim about your shop. Ten minutes covers opening the email, saving the file, finding the vendor, keying the header and lines, picking the GL account and property, and chasing whatever does not match. Time your own team over a morning and change it.
What does the calculator leave out?
Approver time, which in multifamily is the most expensive person touching the invoice, and the exception tail, where a mismatched invoice costs roughly two and a half times a clean one. Both push the real manual cost higher. We work through them in the cost-per-invoice post.
Is the $150,000 figure typical?
It is one portfolio at 24,000 units, and most of it is the per-page tool it replaced, which was tracking toward nearly $10,000 a month. Smaller portfolios save less in absolute dollars. The ratio holds better than the absolute number does.
How is BillRoute actually priced?
$99 per month plus $1 per invoice uploaded. Per invoice, not per page, which matters more than it sounds when a meaningful share of what arrives is statements, W-9s, and certificates of insurance.

Check our math against your invoices.

Bring a month of real volume. We will run the model with your numbers rather than our defaults.

Book a demosales@billroute.com